Society Vault is simple governance software for BC societies — built by people who know what running a volunteer board actually looks like.
Somewhere in there are last year’s minutes, a director list that’s a bit out of date, and a consent form that never got sent to the new board member. An annual report deadline quietly passed because it was in someone’s personal calendar. A conflict of interest went undisclosed because there was no process to capture it.
You’re not doing anything wrong. Running a volunteer board is hard. But BC societies do have real legal obligations — proper minutes, current director records, documented decisions — and if you receive gaming grants, the expectations are even higher.
Society Vault gives you one simple place to keep all of it.
So you’re always ready when someone asks.
No training required. If you can use email, you can use Society Vault.
Add your BC Societies number and basic details. We set up your compliance calendar automatically.
Enter your current board members and upload any existing documents you already have.
After each meeting, add your minutes. When something happens, log it. Takes five minutes.
Your compliance report updates itself. Print it any time your board or PSO needs it.
Simple tools built around what BC societies are actually required to do.
A clear record of who is on your board, when their term started, and what they agreed to — with a step-by-step process when someone joins or leaves.
One organized place for your minutes, resolutions, bylaws, and policies — searchable and there when you need it.
Directors declare conflicts before they become problems. A simple form, a permanent record, and no more uncertainty about what was disclosed and when.
A list of every software account and subscription your society uses — so nothing goes missing when a volunteer moves on.
A proper record for anything that goes wrong. Fill out the form, track what happens next, and have it ready if your board or insurer asks.
A simple summary of where your society stands — what’s done, what’s coming due, what needs attention. Print it for your board or PSO any time.
Free for smaller societies. A flat annual fee for everyone else. No contracts, no per-user charges.
Good governance shouldn’t be something only larger organizations can afford. If your society is small, Society Vault is completely free — no credit card, no time limit, no catch.
For larger or more active societies with bigger boards and more documents to manage.
Every paid Society plan helps keep Society Vault free for smaller societies that need it just as much.
Not sure which plan is right? Send us an email and we’ll help you figure it out.
Under the BC Societies Act, your organization is required to keep proper records, hold regular AGMs, and maintain accurate director information. If you receive gaming grants, the bar is even higher.
Society Vault was built in BC, by a BC CPA, for BC societies. Every template, every deadline, every requirement reflects how things actually work here — because we’ve been working with BC societies for over 10 years.
Join the Waitlist →Join the waitlist. Beta launches July 2026.
No credit card • Free for smaller societies • Data hosted in Canada